Don’t Miss Out! How to Spot the Right Printer Scanner Copier for Your Business

printer scanner for business

In the business world, printer scanner copiers are essential tools. You can use them to produce high-quality documents that look professional and help you get your message across. But with all of the different models and brands on the market, it is not easy to recognize which one is precisely for you. This article will discuss the different printer scanner copier machines available and what each can offer your business. We will also provide tips on what to look for when purchasing a multifunctional printer. Let’s get started!

Types of Printer Scanner Copier

There is a printer for every budget, usage, and business type. And you would not want to purchase or lease from business printers without doing your research. So let’s dive into three (3) types of printer scanner copiers that your business or home office could take advantage of:

Inkjet Type

An inkjet printer is the most popular type of home printer. It uses liquid ink cartridges sprayed onto the paper to create your printouts. These printers are typically cheaper than laser printers and are suitable for printing in small quantities. An advantage of using an inkjet printer is that you can print high-quality photographs on photo paper, pages of text on traditional paper, or labels and iron-on transfers on specialty stickers and paper. 

Companies also cling to this type for its low cost and easy-to-use printer. However, they tend to be slower and have lower print quality than laser printers.

Laser Type

Laser printers use toner cartridges that fuse toner powder to the paper to create your printouts. These printers are typically faster and have higher print quality than inkjet printers. They are also more expensive to purchase and maintain, but they can handle larger printing jobs. If your operation does a lot of printing, around 500 to 2000 pages per month, a laser printer would be a good option for you.

Multifunction Type

An all-in-one printer, also known as a multifunction printer, is a device that serves as a printer, essentially performing the same function as your average home or office desktop printer. An all-in-one can copy documents and photos, send faxes wirelessly, scan paper documents into PDFs for easy storage on your computer, and print out physical copies whenever you need them. All-in-one printers are available in both inkjet and laser varieties.

Although all-in-ones are larger than many regular printers, their compactness makes them ideal for small office or small business use; you save space and money by not having to buy a separate printer, fax, and scanner. They also fit in any home office.

What to Look for in Purchasing Multifunctional Printer

When you are planning to buy or lease a multifunctional printer for your business, you should consider the following factors:

Right Printer Scanner Copier


The most frequent use of a multipurpose printer is to print. As a result, selecting a machine that can fulfill your home office or business’s printing demands for at least some time is more strategic.


Another important use of multifunction printers is copying. A printer that can’t make copies isn’t much of a multifunction printer. Always consider the quality of the copies as some models have difficulty accurately reproducing color or making double-sided prints.

Connection Options

You’ll also want to consider how you’ll be connecting the printer to your computer or mobile device. The most typical connection is a USB cable, but some models also support Wi-Fi or Bluetooth. If you choose a model with Wi-Fi, you’ll be able to print from anywhere in your home or office without physically connecting the printer to your computer.

Size and Weight

The size and weight of a printer can be crucial, especially if you have a small or home office. Some multifunctional printers are large and heavy, while others are smaller and more compact. If space is limited, look for a printer designed to fit on a desktop or shelf.


The cost of a printer is always an important consideration. Multifunctional printers can be priced starting from $100 or more. When considering cost, consider how much you’ll use the printer. When your budget is tight, some businesses offer an option if you do not want to procure. Providers like Southern Imaging Copiers can cater solutions for your printer, scanner, and copier machine needs. They are open to copier leasing and printing leasing for home and commercial use. The copier sales and services and printer sales services they provide are one of a kind, and they make sure that they offer the best deals in town.

After Sales Services

It is crucial to consider the after-sales service when you are planning to buy or lease a printer, scanner, and copier machine. It will be wise to look for the reviews of the business you are planning to partner with. Checking reviews can give you insight into what kind of service you can expect after your purchase.

Consider many things when purchasing or leasing a printer scanner copier machine. But don’t be overwhelmed. Take your time in the decision-making and do your research to ensure that you’re getting the best possible product to meet your needs. And once you are ready, reach out to businesses like Southern Imaging Copiers, who can help you with your machine needs, at (727)-954-0133.

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Here at Southern Imaging Copiers, we provide all-around office equipment services. We sell, lease, and repair the best selection of brand-new and used office copiers, Xerox commercial printers, and other printing equipment brands. We provide remanufactured ribbons, ink cartridges, laser printer toners, and other related office supplies. Allow our experienced, certified, and highly skilled staff to make your operations way better than it was before. You can call us any time for questions about how we can serve you best. Our representatives will be more than happy to assist you.

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